About Us

works to help support Islam and Muslims in Ottawa through the social, spiritual and mental health aspects of daily life.

We have a dedicated board, a compact workforce, and a large group of amazing volunteers who help run our programs. Our partners throughout the city offer a variety of services to empower, uplift and create ease in the lives of Muslims in our city.

While we wait to open our new building, we are still actively planning and supporting our brothers and sisters the best way we know how: with care.

Job Brief

is looking for a highly organized and proactive Office Administrative Assistant to help coordinate organizational operations, administrative processes, and internal communications.

Your role is to create and maintain an efficient and professional work environment while supporting leadership, volunteers, interns, programs, and major organizational projects. The ideal candidate is detail-oriented, dependable, and capable of managing multiple responsibilities in a fast-paced nonprofit environment.

Responsibilities

• Attend key meetings, document tasks, action items, and important takeaways, and follow up on outstanding items with relevant team members.
• Create and maintain an organizational operations manual and internal documentation.
• Assist in overseeing interns and ensuring assigned tasks and responsibilities are being completed effectively.
• Create and maintain the organization’s yearly operational calendar, including events, campaigns, programs, and deadlines.
• Coordinate tasks related to the new building project and ensure progress is tracked professionally and efficiently

Requirements

• Proven experience as an Office Manager, Administrative Assistant, Project Coordinator, or similar administrative role.
• Knowledge of office administration responsibilities, systems, and procedures.
• Proficiency in Google Suite (Google Drive and Mail, in particular).
• Familiarity with email scheduling and productivity tools.
• Strong note-taking, documentation, and organizational skills.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and strong problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills in a fast-paced environment.
• A creative mind with the ability to suggest improvements and optimize workflows.
• Strong interpersonal skills and the ability to communicate effectively with staff, volunteers, leadership, and community members.
• Experience coordinating projects, events, or teams is considered an asset.
• Bi-linguality (English and French and/or Arabic and/or Somali) is considered an asset.